Apply for a birth certificate

If you need proof of your birth, you can apply for a birth certificate under certain conditions.

The birth certificate proves the birth of a person, his first and last names as well as the details of the parents.

You can have a birth certificate issued on the basis of the birth register kept in the competent registry office.

A birth certificate may also be issued on a multilingual form, in particular for use abroad (International Birth Certificate in accordance with the Convention of 8 September 1976 on the Issue of Multilingual Extracts from Civil Status Books). You can use these in many countries without translation.

You can have a (also an international birth certificate) issued at the registry office that certified your birth. In federal states where there is a central register network, you can also obtain the birth certificate from any other registry office.

When applying, you must submit:

  • Your identity card or passport (if you apply in writing: certified copy),
  • if applied for or collected by a representative:
    • written power of attorney of the authorized person,
    • their identity card (original or certified copy) or
    • Passport (original or certified copy) and
    • the identity card or passport of the representative
  • for other persons:
    • where applicable, proof of their legal interest.
  • Forms: no
  • Online procedure possible: yes
  • Written form required: yes
  • Personal appearance required: no
     

Preconditions

Applications can be submitted:

  • Eligible applicants (minimum age: 16 years):
    • the person to whom the birth certificate refers
    • the spouse or partner (within the meaning of the Act on Registered Partnerships)
    • Ancestors and descendants of the affected person
    • Siblings with legitimate interest

Further requirements:

  • Other people, including closer relatives such as aunts and uncles, only receive a certificate if they can credibly demonstrate a legal interest (for example, by writing to the probate court).

Hint:
Civil status documents contain personal data, so their issuance is subject to data protection restrictions
 

Related Links

  • § 55 paragraph 1 number 4 of the Civil Status Act (PStG)
  • § 59 Civil Status Act (PStG)
  • § 62 Civil Status Act (PStG)
  • § 50 Civil Status Ordinance (PStV)

You must apply for a birth certificate at your local registry office.


Personal application:

  • Visit the registry office that certified the birth.
  • You must present your identity card or passport for legitimation.
  • As a rule, you pay the fee when applying at the registry office.
  • In addition to yourself, a person you trust may also order and pick up the certificate for you. To do this, the person must present:
    • a written power of attorney from you,
    • Your identity card or passport (original or certified copy)
    • the identity card or passport of the authorised person.

Application by post or fax:

  • Send an informal letter to the responsible registry office with the request to issue you with a birth certificate.
  • Your letter should contain the following information
    • Surname, first name
    • Date and place of birth
    • Surname, first name of the parents
    • if known: registry office and notarization number
  • Enclose a certified copy of your identity card or passport with the letter.
  • By sending the certificate by post, you will receive a fee notice.
  • Depending on the offer of the city or municipality, you can also submit the application electronically via the website of the registry office.
     

Responsible for the content
Federal Ministry of the Interior, Building and Community (BMI)

Last update or date of publication
15.06.2021