Apply for a birth certificate
If you need proof of your birth, you can apply for a birth certificate under certain conditions.
The birth certificate proves the birth of a person, his first and last names as well as the details of the parents.
You can have a birth certificate issued on the basis of the birth register kept in the competent registry office.
A birth certificate may also be issued on a multilingual form, in particular for use abroad (International Birth Certificate in accordance with the Convention of 8 September 1976 on the Issue of Multilingual Extracts from Civil Status Books). You can use these in many countries without translation.
You can have a (also an international birth certificate) issued at the registry office that certified your birth. In federal states where there is a central register network, you can also obtain the birth certificate from any other registry office.
When applying, you must submit:
- Your identity card or passport (if you apply in writing: certified copy),
if applied for or collected by a representative:
- written power of attorney of the authorized person,
- their identity card (original or certified copy) or
- Passport (original or certified copy) and
- the identity card or passport of the representative
for other persons:
- where applicable, proof of their legal interest.
- Forms: no
- Online procedure possible: yes
- Written form required: yes
Personal appearance required: no
Applications can be submitted:
Eligible applicants (minimum age: 16 years):
- the person to whom the birth certificate refers
- the spouse or partner (within the meaning of the Act on Registered Partnerships)
- Ancestors and descendants of the affected person
- Siblings with legitimate interest
- Other people, including closer relatives such as aunts and uncles, only receive a certificate if they can credibly demonstrate a legal interest (for example, by writing to the probate court).
Civil status documents contain personal data, so their issuance is subject to data protection restrictions
§ 55 paragraph 1 number 4 of the Civil Status Act (PStG)
§ 59 Civil Status Act (PStG)
§ 62 Civil Status Act (PStG)
§ 50 Civil Status Ordinance (PStV)
You must apply for a birth certificate at your local registry office.
- Visit the registry office that certified the birth.
- You must present your identity card or passport for legitimation.
- As a rule, you pay the fee when applying at the registry office.
In addition to yourself, a person you trust may also order and pick up the certificate for you. To do this, the person must present:
- a written power of attorney from you,
- Your identity card or passport (original or certified copy)
- the identity card or passport of the authorised person.
Application by post or fax:
- Send an informal letter to the responsible registry office with the request to issue you with a birth certificate.
Your letter should contain the following information
- Surname, first name
- Date and place of birth
- Surname, first name of the parents
- if known: registry office and notarization number
- Enclose a certified copy of your identity card or passport with the letter.
- By sending the certificate by post, you will receive a fee notice.
Depending on the offer of the city or municipality, you can also submit the application electronically via the website of the registry office.
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Federal Ministry of the Interior, Building and Community (BMI)
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