Birth Certificate Issuance

The birth certificate proves the birth of a person, his first and last names as well as the details of the parents. You can have a birth certificate issued on the basis of the birth register kept in the competent registry office. The birth certificate is issued by the registry office that certified the birth.In federal states where there is a central register network, it is also possible to obtain the birth certificate from any other registry office.

To apply for a birth certificate, you will need:

  • Your identity card or passport (if you apply in writing: certified copy),
  • in the case of application or collection by a representative: written power of attorney of the authorized person, his identity card or passport (original or as a certified copy) and the identity card or passport of the representative,
  • for other persons, proof of their legal interest, where appropriate.


Civil status documents contain personal data, so their issuance is subject to data protection restrictions.

Eligible applicants (minimum age: 16 years):

  • the person to whom the birth certificate refers
  • the spouse or partner (within the meaning of the Act on Registered Partnerships)
  • ancestors and descendants of the person concerned (such as children and grandchildren),
  • Siblings with legitimate interest

Other persons, including closer relatives such as aunts and uncles, only receive a document if they can credibly demonstrate a legal interest (examples: letter from the probate court, court judgment or enforceable title).


A birth certificate may also be issued on a multilingual form, in particular for use abroad (International Birth Certificate in accordance with the Convention of 8 September 1976 on the Issue of Multilingual Extracts from Civil Status Books). You can use them abroad without translation. You can have an international birth certificate issued at the registry office that certified your birth.

Related Links

  • § 55 paragraph 1 number 4 of the Civil Status Act (PStG)
  • § 59 Civil Status Act (PStG)
  • § 62 Civil Status Act (PStG)
  • § 50 Civil Status Ordinance (PStV)
  • No. 16.6 State Ordinance on the Fees of General and Internal Administration, including the Police Administration (Special List of Fees)

Personal application:

  • Visit the registry office that certified the birth.
  • You must present your identity card or passport for legitimation.
  • As a rule, you pay the fee when applying at the registry office.

In addition to yourself, a person you trust may also order and pick up the certificate for you. In addition to a written power of attorney, she presents her identity card or passport (original or certified copy) and her own identity card or passport.

Application by post or fax:

  • Send an informal letter to the responsible registry office with the request to issue you with a birth certificate.
  • Your letter should contain the following information:
    • Surname, first name
    • Date and place of birth
    • Surname, first name of the parents
    • if known: registry office and notarization number
  • Enclose a certified copy of your identity card or passport with the letter.

By sending the certificate, you will receive a fee notice.

Depending on the offer of the city or municipality, you can also submit the application online.

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