Birth register Printout

A certified printout from the birth register (formerly birth book) reflects all the data that the registry office has entered in connection with the birth. You will receive the certificate, including any marginal remarks, either as

  • printout from the electronic register, or
  • Copy or verbatim copy of the birth entry from the birth book.

In addition to the information on the birth (including time of birth and additional information about the parents), the expression also contains subsequent changes, such as adoption or name change.
The exact time (hour and minute) of your birth will also be communicated to you by the registry office on request, without the need for a certificate to be issued. Fees may apply.

To apply for a certified printout from the birth register, you will need:

  • Your identity card or passport
  • in the case of application or collection by a representative: written power of attorney as well as the identity card or passport (original or certified copy) of the applicant as well as the identity card or passport of the representative in the original or as a certified copy
  • for other persons, where appropriate, proof of their legal interest


The personal data of the civil status registers are subject to data protection. Eligible applicants (minimum age: 16 years):

  • the person to whom the entry refers
  • the spouse or partner (within the meaning of the Act on Registered Partnerships),
  • ancestors and descendants of the person concerned (such as children and grandchildren),
  • Siblings with legitimate interest

Other persons, including closer relatives such as aunts and uncles, only receive a document if they can credibly demonstrate a legal interest (examples: letter from the probate court, court judgment or enforceable title).

Related Links

  • § 55 paragraph 1 number 4 of the Civil Status Act (PStG)
  • § 62 Civil Status Act (PStG)
  • No. 16.6 State Ordinance on the Fees of General and Internal Administration, including the Police Administration (Special List of Fees)

Personal application

  • Visit the registry office that certified the birth.
  • You must present your identity card or passport for legitimation.
  • As a rule, you pay the fee when applying at the registry office.

In addition to yourself, a person you trust may also order and pick up the certificate for you. In addition to a written power of attorney, she presents her identity card or passport (original or certified copy) and her own identity card or passport.

Application by post or fax

  • Send an informal letter to the responsible registry office with the request to provide you with a certified printout from the birth register.
  • Your letter should contain the following information:
    • Surname, first name
    • Date and place of birth
    • Surname, first name of the parents
    • if known: registry office and notarization number
  • Enclose a certified copy of your identity card or passport with the letter

By sending the certificate, you will receive a fee notice.

Depending on the offer of the city or municipality, you can also submit the application online.

Responsible for the content
Federal Ministry of the Interior

Last update or date of publication