apply for a birth certificate
Unfortunately this specification of service has not yet been completely translated.

Wenn Sie einen Nachweis über Ihre Geburt benötigen, können Sie unter bestimmten Voraussetzungen eine Geburtsurkunde beantragen.
The birth certificate proves a person's birth, their first and last names and the details of their parents.
You can have a birth certificate issued on the basis of the birth register maintained by the responsible registry office. The registry office at the location of the event (birth registry office) is responsible for issuing civil status documents.

A birth certificate can also be issued on a multilingual form, in particular for use abroad (international birth certificate in accordance with the Convention of 8 September 1976 on the issuance of multilingual extracts from civil status books). You can use these in many countries without translation.
You can have a birth certificate (including an international birth certificate) issued at the registry office that registered your birth. In Hamburg you can also obtain the birth certificate from any other district registry office.
When applying, you must submit:
  • Your identity card or passport (when applying in writing: certified copy),
  • if requested or picked up by a representative:
    • written power of attorney of the authorized person,
    • their identity card (original or certified copy) or
    • Passport (original or certified copy) and
    • the representative's identity card or passport
  • for other people:
    • if necessary, proof of their legal interest.

Preconditions

Applications can be made:
  • Eligible applicants (minimum age: 16 years):
    • the person to whom the birth certificate relates
    • the spouse or civil partner (within the meaning of the Act on Registered Civil Partnerships)
    • Ancestors and descendants of the data subject
    • Siblings with Legitimate Interest
Further requirements:
  • Other people, including close relatives such as aunts and uncles, only receive a certificate if they can credibly demonstrate a legal interest (e.g. through a letter from the probate court).
Notice:
Civil status documents contain personal data, which is why their issuance is subject to data protection restrictions.

Hints

  • You can apply for birth certificates in writing (letter post, email, fax) or in person. It is not possible to apply by telephone.
  • If you no longer know the place of the event registered in the registry office, please write to the general register of the Hamburg registry offices. There you can find out which registry office has notarized the civil status case.
  • For civil status cases (birth, marriage, death) that have been certified in a Hamburg registry office since 2009, further certificates can be issued in all Hamburg registry offices. These documents are provided with the addition "Certificate according to § 67 paragraph 3 of the Personal Status Act". Please note that these certificates are not recognized abroad. For such purposes, please use documents that were issued by the originally responsible registry office.
  • For birth certificates of births more than 110 years ago, please contact the Hamburg State Archives (see links).
  • § 55 paragraph 1 number 4 Personal Status Act (PStG)
    https://www.gesetze-im-internet.de/pstg/__55.html
  • § 59 Civil Status Act (PStG)
    https://www.gesetze-im-internet.de/pstg/__59.html
  • § 62 Civil Status Act (PStG)
    https://www.gesetze-im-internet.de/pstg/__62.html
  • Section 50 Civil Status Ordinance (PStV)
    https://www.gesetze-im-internet.de/pstv/__50.html

Related Links

  • General register of the Hamburg registry offices
  • Online service: request for certificates
You must submit the application for a birth certificate to your responsible registry office.

Personal application:
  • Go to the registry office that registered the birth.
  • You must present your identity card or passport for legitimation.
  • You usually pay the fee when applying at the registry office.
  • In addition to yourself, a person you trust may order and collect the certificate for you. To do this, the person must submit:
    • a written power of attorney from you,
    • Your identity card or passport (original or certified copy)
    • the identity card or passport of the authorized person.
Application by post or fax:
  • Send an informal letter to the relevant registry office asking them to issue a birth certificate for you.
  • Your letter should contain the following information
    • Name first Name
    • Date and place of birth
    • Surname, first name of parents
    • if known: registry office and certification number
  • Enclose a certified copy of your identity card or passport with the letter.
  • You will receive a notification of fees when the certificate is sent by post.
You can also request certificates electronically via the online service for requesting certificates (see links).

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