Extract from the trade register

Citizens, companies, institutions, lawyers or authorities can apply for information from the trade register if they prove a legitimate interest.

The trade register is kept by the local regulatory authorities (district-free city, large district-affiliated city, unofficial municipality, official administration) and contains all companies and businesses notified in accordance with the Industrial Code (GewO) that have their registered office in the respective municipality.

Public bodies and private individuals can obtain an extract from the trade register on request. A consent of the data subject for the disclosure of his data is not required.

The name of the holding or owner, the business address and the activity indicated are generally accessible. For further extended trade register information, a legal interest must be proven (for example, to assert legal claims; lending to the trader).

A legal claim of third parties to the communication of the data does not exist. The trade register is not a public register (such as the trade, cooperative or association register). The provision of information is at the discretion of the competent authority.

The information from the trade register corresponds to what was reported to the trade registration office up to the time the information was provided. The authority assumes no liability for the correctness and completeness of the information.

In principle, no information is provided about deregistered companies. This makes it possible to provide information in a specific individual case in the case of requests for information that is associated with a credible interest (e.B. in the case of legal proceedings, insolvencies and claims of any other kind).

An informal, written application must be made with the following information:

  • Name of the company or trader
  • last known address
  • Personal information
  • in the case of extended information: credibility of the legal interest by describing the facts and attaching existing documents (e.g. debt securities, copies of contracts, invoices)

Oral motions are not admissible.

Forms are available from the local trade authority.

Preconditions

Existence of a legal interest in extended information

ยง 14 Abs. 6 to 8 Gewerbeordnung (GewO)

The application for information from the trade register can be made in person, in writing or electronically. Online information is only possible at the administrations connected to the system. For citizens, only simple information is provided online. Extended information can be provided online to companies. Citizens should contact the competent authority for extended information.

The competent authority checks the application for completeness and whether there is a legal interest in information from the trade register. If the application is granted, the extract from the trade register will be sent after examination. The fee notice will be sent by post.

Responsible for the content
Ministry of Economy and Energy

Last update or date of publication
19.06.2019