Birth certificate Exhibition

When and where a birth certificate is issued.

The birth certificate proves the birth of a person, his first and surname as well as the details of the parents. You can have a birth certificate on the basis of the birth register kept in the competent registry office. The birth certificate is issued by the registry office that certified the birth. In federal states where there is a central register network, it is also possible to obtain the birth certificate from any other registry office.

To apply for a birth certificate, you need:

  • your identity card or passport (in case of written application: certified copy),

  • in the case of application or collection by a representative: written authorisation of the entitled person, his/her identity card or passport (original or certified copy) and the identity card or passport of the representative,

  • proof of their legal interest, if applicable, for other persons.


Documents of civil status contain personal data, therefore their issuance is subject to data protection restrictions.

Applicants (minimum age: 16 years):

  • the person to which the birth certificate refers

  • the spouse or civil partner (within the meaning of the Registered Partnership Act)

  • Ancestors and descendants of the person concerned

  • Siblings with legitimate interest

Other persons, including close relatives such as aunts and uncles, will only receive a certificate if they can establish a legal interest (for example, by a letter from the Probate Court).

Related Links

  • Section 55 paragraph 1 number 4 Of civil status law (PStG)
  • Section 59 Civil Status Act (PStG)
  • Section 62 Civil Status Act (PStG)
  • Section 50 Civil Status Ordinance (PStV)

Personal application:

  • Visit the registry office that certified the birth.

  • Guests are required to present their identity card or passport to legitimise it.

  • You usually pay the fee when applying to the registry office.

In addition to yourself, a person of your trust may also order and collect the certificate for you. In addition to a written authorisation, she presents your identity card or passport (original or certified copy) with your own identity card or passport.

Request by post or fax:

  • Send an informal letter to the competent registry office asking you to issue a birth certificate.

  • Your letter should include the following information:

    • Name, First Name

    • Date and place of birth

    • Name, first name of parents

    • if known: registry office and certificate number

  • Attach a certified copy of your identity card or passport to the letter.

By sending the certificate, you will receive a fee notice.

Depending on the offer of the city or municipality, you can also submit the application online.

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