What do you need an official registration certificate for and who issues it?

By providing information from the population register of your municipality, you have the opportunity to find the person you are looking for. There are the following types of information from the population register:

• Simple population register information
• Extended population register information
• Population register information to parties and voter groups
• Population register information to housing providers
• Self-disclosure
• Group information

Upon request, you will receive information about the personal data stored in the population register.

The information includes:

• the personal data stored in the population register about you,
• the recipients of regular data transfers, as well as
• the purposes and legal bases
  • storage, and
  • the regular transmission of data.

Insofar as the data transmissions are carried out by an automated retrieval procedure or an automated simple population register information, you can request information about

• the types of data transmitted
• as well as their recipients.

Parties, voter groups and other holders of nominations may receive the following information on persons entitled to vote from the population register in the 6 months preceding an election in connection with parliamentary and municipal elections:

• first and last names,
• Doctorate
• current address.

If the requested person is deceased, this will be communicated.

As part of a simple population register information, the registration authority will provide you with a surname, first name, doctoral degree and current addresses for the person you are looking for. If the person has died, you will be informed.

Whether a registration authority provides you with information about the data of the requested person is at their dutiful discretion. The simple population register information is not provided if an information block is entered in the population register or if there is reason for the registration authority to believe that this may result in a danger to the interests of the person concerned or another person worthy of protection.

As the owner of an apartment, you will receive a population register information about the persons living in your apartment if you credibly demonstrate a legal interest.

You have the same right as a landlord if the owner of the apartment is not himself a landlord.

You will receive surnames and first names as well as the doctoral degree of the persons currently registered in your apartment.

Your declaration of resignation from the church will be accepted by the registry office of your place of residence. You can present the oral declaration in the registry office for writing, a written declaration must be notarized.

In order to obtain extended information about individual specific persons, you must credibly demonstrate a legitimate interest in doing so.

You will receive information about surname, first name, doctoral degree, current addresses and, if the person has died, the reference to it.

In addition, you will receive information about previous names, date and place of birth and, in the case of birth abroad, also the state, marital status, limited to the indication of whether married or in a civil partnership or not, current nationalities, previous addresses, date of move-in and move-out, surname and first name as well as address of the legal representative, surname and first name as well as address of the spouse or partner, Date and place of death as well as in case of death abroad also the state.

The registration authority shall immediately inform the data subject, stating his or her name as the inquirer, of the provision of the extended population register information. You can prevent this if you credibly demonstrate a legal interest to the registration authority that the data subject cannot be informed. A special reason is the assertion of legal claims

You will only receive information from the population register about a large number of unnamed persons (group information) if this is in the public interest.

You can freely make the composition of the groups of people with selected data. For this purpose, the following are at your disposal: 

• Date of birth
• Sex
• current nationality,
• current addresses,
• Arrival and departure dates as well as
• Marital status with the indication of whether single, married, divorced, widowed, leading a civil partnership, life partnership terminated or life partner deceased.

In addition to belonging to the group you have put together, you may be informed of first names and surnames, doctoral degrees, age, gender, nationalities, current addresses and legal representatives with first names and surnames as well as addresses.